Request for Sealed Bids

The State of Rhode Island, acting through the Department of Administration’s Division of Purchasing, requests sealed bids for the sale of excess property owned by the Department of Labor and Training. The subject office building is located on a 9,907 square foot lot in a commercial C-1 zone with on-site parking for approximately ten vehicles. The municipal plat reference is AP206, BLK11, lot 31.

The building is a single-story, brick and cinder block construction built circa 1974. It measures 68’ by 48’, has a full unfinished basement, tar and gravel flat roof with a modern glass-walled entry. The building has interior and exterior access to the basement. The HVAC system is gas-fired.

The City of East Providence tax assessment is as follows:

Land $77,700

Improvements 194,500

Total $272,200

The property will be sold on an “as is” basis by Quit Claim Deed. No warranty of title or ownership of the property will be issued by the State. The State of Rhode Island makes no guarantee or warranty that the building including any heating, air conditioning, electrical, alarm, water and sewer systems, and any other utilities formerly serving the property are functioning, or are repairable, or will function upon repair, or are in compliance with any applicable local, State or Federal ordinances or laws. The State will pay no broker’s fee, finder’s fee, commission, or other compensation to any party claiming to counsel or represent any bidder regarding the sale of this property.

If applicable, the selected bidder will indemnify, save harmless and defend the RI Department of Labor and Training and the State of Rhode Island from any claim or claims arising from the discovery, uncovering, finding, transportation, storage, and disposal of any oil, hazardous material, hazardous waste or other hazardous substance, as those terms are defined by any applicable law, rule, or regulation, including but without limitation, the Rhode Island Hazardous Waste Management Act, Rhode Island General Laws Section 23-19.1-1 et seq., The Rhode Island Rules and Regulations for Hazardous Waste Management (2002)., the Oil Pollution Control Act, Rhode Island General Laws Section 46-12.5-1 et seq., the Comprehensive Environmental Response, Compensation, and Liability Act, as amended, 42 U.S.C. 9601 et seq., and the Resource Conservation and Recovery Act, 42 U.S.C. 6901 et seq., attributable to the selected buyer subsequent to the date the property is conveyed to the selected buyer arising under the Rhode Island General Laws, Section 23-19.1-1 et seq., as amended or otherwise and Rhode Island General Laws, Section 46-12.5.1-1 et seq., as amended or otherwise.

All costs associated with responding to this Request for Sealed Bids and/or producing written and oral clarification of its contents will be the responsibility of the bidders. The State will assume no responsibilities or liabilities for these costs. Any property taxes,

sewer fees, water bills and or assessments due from the date of closing to the end of the year shall be the responsibility of the purchaser.

No environmental analyses of the subject property have been conducted. The State makes no assertions or warranties regarding the presence if any, or absence of asbestos, lead, chemicals, hydrocarbons or other hazardous materials on the property.

Affidavits and Disclosures

  1. Bids must include an Affidavit of Non-Collusion (attached) stating that neither the Bidder nor their agents, nor any other party for them, has paid or agreed to pay any money or valuable consideration, directly or indirectly, to any person, firm or corporation for assistance in procuring or attempting to procure the bid award herein contemplated.
  2. Bids must include an Affidavit of Non-Conviction (attached) stating that neither the Bidder nor any of their officers, members, directors, partners or any of their employees directly involved in obtaining or performing business with public bodies have been convicted of or have had probation before judgment or have pleaded nolo contendere to a charge of bribery, attempted bribery or conspiring to bribe in violation of the Rhode Island General Laws or the law of any other State or the Federal Government.
  3. In accordance with the Rhode Island General Laws, 1956, as amended, Section 7-1.1-99, no foreign corporation has the right to transact business in the State until it has procured a Certificate of Authority to do so from the Office of the Secretary of State. If applicable, a copy of the bidder’s Certificate of Authority MUST be included with their bid.
  4. Corporations and partnerships are required to submit with their proposal a Certificate of Disclosure of Corporation or Partnership (download forms at listing the name and address of principal officers, partners or members.

The State reserves the right to reject any and all bids and to waive any informality if deemed to be in the best interest of the State. No consideration will be given to bids that are inconsistent with the information required in this specification. The bid will not be awarded to an entity that is in arrears or in default to the State of Rhode Island upon any obligation to the State, tax or contract, or that is a defaulter in surety, or that has failed to perform faithfully any previous contract with the State of Rhode Island.

Additions or deletions to this specification will be made known to all bidders via written addenda. The State will not be responsible for any oral instructions.

Bids must be completed and signed in ink by the bidder or their representative. Corporations, partnerships, or other business entities responding to this bid must include

a certificate of authority attesting that the individual signing on their behalf was duly empowered to do so.

Bids must be accompanied by the surety in the amount of five percent (5%) of the total bid offering. The surety may be in the form of:

  1. A certified or cashier’s check made payable to the “General Treasurer: State of Rhode Island”.
  2. A bid bond payable to “General Treasurer: State of Rhode Island”. Bid bonds must be underwritten by surety companies authorized and licensed to do business in the State of Rhode Island.

The State reserves the right to retain the sureties of all bidders until the successful bidder has received notice of bid acceptance at which point sureties will be returned to all bidders. All surety companies must be listed with the Department of the Treasury, Fiscal Services, Circular 570 (latest revision published by the Federal Register). The State reserves the right to retain the successful bidder’s surety should circumstances not created by the State arise after final bid acceptance affecting the completion of the sale, or execution of a deed of conveyance or closing thereon. The surety of the selected bidder will be returned and released by the State upon the closing on the property with the selected bidder.

Bids will be considered to be firm and fixed. The State reasonably expects to receive fair market value for the sale of the property. The successful bidder must be prepared to complete the sales transaction, including payment of the outstanding balance, within sixty (60) days of formal notification of acceptance of an offer by the State.

Bids misdirected to other locations or which otherwise are not received by the State’s Division of Purchases by the established date and time, for any cause, will be determined to be late and will not be considered. The official time clock for the purpose of registering the arrival of a document is the reception area of the Department of Administration (DOA), Division of Purchases, One Capitol Hill, Providence, Rhode Island.